Intake Management

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What is the Intake Management Module and why does my agency need it?

It is common for agencies to receive purchasing requests from departments via call, email, or other unorganized methods. It is the job of the procurement practitioner to review the scope of the purchase request and decide whether or not the good or service can or should be procured.

With the Negometrix Intake Management Module the purchasing team receives a customized digital form in which all department users can use for their purchase requests. The requests appear on a dashboard for the purchasing team’s view. The purchasing team has the ability to accept or reject requests, and the system automatically notifies department stakeholders on the status of their requests.

If a request is accepted, the buyer has the ability to take the specifications from the request and create a solicitation out of it. The solicitation will pull the relevant information from the request form into a solicitation, saving the buyer countless hours of back and forth with the department user for specifications and details regarding their purchase.

Highlights

Customize

The Intake Management Module contains a smart digital form that is fully customized per your agency's requirements. Tell us what you need and we will build it!

Organize

Keep all requests organized by using one dashboard for the procurement staff. All requests come in through one channel, meaning no more searching through emails, sifting through paper forms, nor remembering what a department staff may have requested over the phone.

Automate

Automate tedious procurement tasks such as requesting approvals, manually inserting data, gathering & storing requests, and more!

"The Intake Management Module took a previously paper based and unorganized process and turned it into a smart digital form, customized for our organization"