Digital European Public Tender with reverse Autcion
Saving: € 3.5 million

By electronically tendering 28.000 computer screens on an Internet platform, the procurement procedure was more efficient, not only for buyers but also for suppliers.

Electronic procurement platform

During the entire tender, the national Tax Authority had access to a secure section of the Negometrix platform to its disposition which allowed them to:

• Upload and download all documents related to the tender as well as setting viewing right to such documents and mailing alerts to participants when new documents were uploaded,
• Create methodical and objective specifications (must-have’s and weighted nice-to-have’s),
• Use the message center with meaningful public buying message templates and a transparant way to trace the status of such massages,
• Use a compare module to evaluate competing submitted offers resulting in powerful graphs and a quality ranking of all offers,
• Conduct an electronic auction accessible by all supplier fulfilling the must-have criteria.

Fast Track schedule

After completing all necessary specification activities on the Negometrix Internet Platform, the tender was announced on Tender Electronic Daily (TED). All tender documents were directly accessible through internet allowing to subtract 5 days from minimum Tender period (legal minim period open to submit offers). This allows the Tender period to be brought back top 40 days.  

Integrity

An automatic Tender vault is created to ensure all offers are visibly only after Tender persiod has expired. The buyer could see how many offers (envelopes) were submitted (mimicking the old fashioned snail-mail paper version).

Instant result

After the Tender period, all E-envelopes are simultaneously opened and evaluated in insightful graphs and tables showing to which extent suppliers meet the criteria set by the buyer and the qualitative and quantitative difference between offers.

€ 3.5 million saved

All suppliers that met all knock-out criteria were invited to the electronic auction. During the auction, all suppliers were allowed to make new bids during fixed short (“sandglass”) bidding rounds. After every round consisting a few minutes identical to all participants, all bids were automatically evaluated an all aspects resulting in a actual ranking. After many round, all supplier stopped bidding during 2 consecutive rounds automatically ending the auction and awarding the contract to the number 1 bidder. The intensive project proved to save taxpayers € 3.5 million Euro, way beyond any previous estimation.